1. About Us

ESSEX GLIDING CLUB is a gliding club and data controller. We are committed to protecting and respecting your personal data.

 

2. Information We Collect

We may collect and process the following data about you:
Identity Data: Name, date of birth, gender, and emergency contact details.
Contact Data: Email address, postal address, and phone numbers.
Membership/Transactional Data: Details regarding your membership dates, flying logs, winch/tow records, and financial transactions.
Sensitive/Medical Data: Relevant medical information or fitness-to-fly declarations required for aviation and glider pilot licensing.

 

3. Why We Use Your Information (Lawful Basis)

We process your personal data for the following reasons:
Contractual Performance: To administer your membership and manage flying bookings.
Legal Obligations: To comply with aviation laws and report serious incidents to the British Gliding Association (BGA) or statutory bodies.
Legitimate Interests: To maintain a safe gliding environment, contact you regarding club rosters, and keep club records.
Consent: For certain marketing communications (such as WhatsApp group messages or emails) or the processing of sensitive medical data.

 

4. Who We Share Your Data With

We do not sell your personal data. We may share your data with:
The British Gliding Association (BGA): For coaching, licensing, and mandatory safety/insurance purposes.
IT and Payment Providers: Secure booking and financial systems required to process your payments.
Emergency Services: In the unlikely event of a medical emergency.

 

5. How We Store Your Data

Your data is securely stored on password-protected club databases and physical filing cabinets controlled by the club. We retain your personal data only as long as necessary to fulfil the purposes for which it was collected or to comply with legal, accounting, or reporting requirements.

 

6. Your Data Rights Under data protection law,

You have rights regarding your information, including:
Right of Access: Requesting a copy of the data we hold about you.
Right of Rectification: Asking us to correct any inaccurate information.
Right of Erasure: Asking us to delete your personal data when it is no longer necessary.

 

7. Contact Us

If you have any questions, concerns, or wish to exercise your data rights, please contact us at essexgliding@googlemail.com or by contacting the Secretary or any other committee member ( contact details for all of whom are on the EGC Gliding app and the EGC website)